October October 11-13, 2006

GUIDELINES FOR MODERATORS

We thank you for your contribution to the conference.

1.      Introduce yourself and welcome the audience.

2.      Introduce each speaker, noting presentation title and other information provided by the conference organizers.

3.      Encourage audience to take center seats, particularly when the room is at capacity, if applicable.

4.      Request the audience to speak clearly when asking questions. If a microphone is being used, ask the audience not to start asking their question until they have the microphone.

5.      Keep program on schedule.

1 hour keynote speech – each speaker will have 45 minutes for presentation and 15 minutes for Q&A.

* This is applicable only to Tuesday, October 10 and Wednesday, October 11 at the Cultural Center.

30 minute presentation – each speaker will have 20 minutes for presentation and 10 minutes for Q&A.

* This is applicable to Thursday, October 12 and Friday, October 13 at the USM.

6.      If the session gets ahead of schedule, do one or more of the following:

·         Solicit questions from the audience

·         Take a break

7.      Please arrive at your designated session room at least 10 minutes prior to the session start time. Notify the organizers or the assigned ambassadors of the university (students) of any equipment problems.

8.      Cutting off a presentation: If a speaker reaches the time limit with no indication of closure, you may have to intervene. A subtle note passed to the speaker is often effective. If not, you may need to be more direct. Hint: A positive intervention is better than a reprimand.

9.      Wrap Up: At the end of the session, thank the speaker for the presentation and the audience for its participation.

THANK YOU!